Delegation OR How to get 6 Months Ahead of Time
If you ever wondered How to distinguish the URGENT from the IMPORTANT stuff and What to do afterwards, please read on.
Putting stuff in such categories clarifies the priority and helps me to keep focus. I just use "The Role of Thumb".
I find it fascinating when it turns out that URGENT and IMPORTANT is less urgent and important than I thought and belongs to NOT URGENT and IMPORTANT instead.
Some people keep pushing for final results albeit they cannot bring the relevant material to mind yet. I think that bears the risk in itself of wasting much time. By contrast, I start to plan almost right away. I use that time to immerse myself in the matter as the rush is gone for now, and I can take a deep breath to :
- Write down the observation which sometimes is the hardest part * & its current status (so I don’t have to do the work twice).
- Divide it by Suspected Outcomes (if applicable: alternatives), Analysis & Current Status (perception / concern); and Major Steps which I think should be taken towards the goal (and by whom).
- Consult those for related discussion who will be affected by it - so they can keep their eyes open and get prepared without being in a hurry.
- Communicate a decision paper – as concise as possible (as nobody needs to know the temperature° just to know it’s hot).
- Take the decision & move on.
If the time is not yet ready for, I'll have to probably park it in my Biz Journal. In this case I create a link between the 2 documents, so I can easily find the IMPORTANT stuff at any later stage.
That way you can already achieve up to 25% efficacy & efficiency improvement on average.
* We will work that out later.
I regard this always as a service to others, too. When I figure out something that needs improvement and nobody listens for whatever reason, I write this down and maintain it at a prominent place.
I often hear months later : "You did tell us this 6 months ago, didn’t you ?" Yes, I did and pull out now what nobody paid attention to before …
Mostly, that’s a great starting point.
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